Junior EU Projects Officer – Graduate Opportunity - Job Description

Role and Purpose

The main purpose of this role is to ensure that the European project requirements are met and delivered to the highest standards, providing an efficient and effective support role over the course of the 2021-2022 programming period. This requires to maintain communication with all project partners, develop and deliver on output work, adhere to the quality assurance, dissemination, impact and exploitation guidelines and activities in the project, maintain a time-log to support the financial reporting, and support other team members in planning and delivering animation and dissemination activities in the local area. The role also includes piloting and testing materials that are developed with local stakeholders; and fostering working relationships with local, regional, national and European stakeholders through this work.

The key responsibilities of this role are:

  • Oversee the planning, implementation, and reporting of our contracted EU projects.
  • Ensure all projects are carried out on time and deliver quality outputs and services.
  • Complete all tasks foreseen in the application in a timely manner, respecting deadlines and quality standards.
  • Measure and monitor progress of project partners to ensure delivery of results.
  • Take responsibility for maintaining regular contact with all consortium partners.
  • Participate in relevant EU Project Meetings and Transnational Training Events across Europe as required.
  • Complete time-log on a weekly basis to support the financial reporting for the project.
  • Complete administrative reports at 6-month intervals in the project, as required by the project coordinator.
  • Liaise with local key stakeholders to support the dissemination, testing and implementation of the project materials.
  • Support all quality assurance, impact assessment, dissemination and exploitation activities foreseen in each specific project application.
  • Support the drafting of dissemination and implementation reports.
  • Identify and nurture new collaborative relationships with stakeholders in the adult, VET, youth and community education field at national and international level for potential future projects.

Communication/Dissemination

  • Promote the Erasmus+ projects through media, social media, events and seminars.
  • Effectively communicate internally on developments within the EU projects and other projects as they arise.
  • Contribute to our communication and dissemination channels, including The Rural Hub Newspaper, Hubzine, HubTV and the Company Facebook pages as required.

Teamwork

  • To work as part of the wider EU Projects Team in the Company.
  • To ensure open, professional and honest communication within the team environment.
  • Such duties (including administrative duties) as may be assigned from time to time by the Head of the Project Management Team and/or Director.

The above job description is not intended to be a comprehensive list of all duties involved and consequently, the successful candidate may be required to perform other duties as appropriate to the post which may be assigned to them from time to time.

Skills and Experience Required:
  • A relevant third level qualification is required (arts, communications, humanities, sociology, business, etc).
  • Organisational skills and ability to multi-task is essential.
  • Experience of working and/or learning in an international environment is desirable.
  • Foreign language competence is desirable.
  • This role is ideal for recently qualified graduates as comprehensive induction training and mentoring support will be provided.
Required Experience:
  • Knowledge of EU/Erasmus Programme is required.
  • Working knowledge of the adult, VET, youth and community education and training sector in Ireland.
  • Experience delivering first class written reports.
  • Excellent communication skills.
  • Professional expertise with Microsoft Office, and online research databases.
  • Proven ability to meet targets and work to deadlines within a team setting.
The candidate should possess the following skills and attributes:
  • Self-starter, comfortable working without significant direction.
  • A good team player with enthusiasm, drive, friendliness and approachability.
  • Responsive and adaptive to a dynamic work environment.
  • High level of professional responsibility and integrity.
  • Meticulous, analytical and focused on results.
  • Solves problems and implements solutions in a constructive, inclusive and creative manner.
  • Precise methodological approach with effective organisational and administrative skills.

Terms of Employment:

This is a 35-hours per week, full-time contract up to 31 st December 2023 subject to the satisfactory completion of a probation period. The nature of the work may require working unsocial hours i.e. evenings and weekends plus EU travel.

Salary scale: €28,600 to €32,400

All staff members may be required to obtain Garda clearance as a condition of their initial and continued employment.

The annual leave entitlement is twenty-five (25) days per annum, pro-rata for shorter periods. Entitlement to leave for Public Holidays is in accordance with the terms of the Organisation of Working Time Act 1997.  Future in Perspective is an Equal Opportunities Employer.

All documentation received by the company will be processed in accordance with the relevant applicable data protection legislation. The information will only be used in the processing of job applications and for ongoing administrative purposes with job candidates.

This position is funded through European Erasmus+ Programme 2021 - 2026.

To apply: please submit a CV and cover letter outlining reasons for your suitability for your chosen position to jobs.fipl@gmail.com. Applications must be clearly marked for the position applied for. Closing date for receipt of applications is Wednesday, 5th January 2022. Late applications will not be considered and shortlisting will apply. Candidates from non-traditional backgrounds are especially welcome.